ShriMataji.org

Translation Process

Jai Shri Mataji

Welcome to the Language Translation Guide for ShriMataji.org

The instructions provided here serve as a structured guide for both professional translators and individuals new to translation work, particularly on WordPress. There are 2 main sections which are briefly described below.

Section I is divided into five parts (see below) covering #1) Translation, #2) Setup and Updating Site, #3) Graphics, #4) Logos (only required for non-Latin language versions) and #5) Video subtitling. A list of the STANDARD text defaults used on the site can be found in the Appendix section.

Once all major translation tasks have been completed, the Translation Checklist - Google Sheets can be used for a final site review and confirmation of task completion to the website team for migration of the test site to PRODUCTION (end user site).

Section II contains some useful items such as Video tutorials, Important documents, Error reporting and FAQ, which will be helpful to review as you proceed with the translation and site update work.

The main task is translation, which is described in detail in #1 Translation options below. Other tasks can be done in parallel, depending on the resources available at your end. For any specific assistance, please email translation@shrimataji.org

Section I

#1) Translations #2) Setup & Updating Site #3) Graphics #4) Logos #5) Video Subtitling Appendix

#1) Translations

Language translators can use either Option A/B/C (see below) or any other appropriate translation option. Option A is a recommended translation method for the site, based on previous experience of translators working on the site. (For support contact: translation@shrimataji.org).

A) Translation using Google Spreadsheet link - Sample ShriMataji.org translation - automated - Google Sheets

This spreadsheet has the entire content (all site pages, pdfs, banner text, buttons, additional texts, image caption, Chakra Chart + Meditation Man text etc.)*

NOTE: Please use the following Google Doc link - ShriMataji.org - tracking content change (post 21.3.2023) - Google Docs to track ongoing changes (post 21.3.23) to the EN content pages that are not mapped to either the above Google Sheet link or the documents provided under section B (see below).

Procedure -

Make a copy of the Google Spreadsheet link - Sample ShriMataji.org translation - automated - Google Sheets to your local G-Drive folder (you might have already received a local language version copy of this sheet in a prior communication and can continue to use the same).
Insert the destination language on the Settings page (the 1st page on the sheet with the lock symbol).
1. Use the dropdown menu in cell B1 to choose your destination language (all the languages that are available along with the designated language code can be found in columns D & E)
2. Wait for 5 minutes till all the pages are translated.
Review each page by comparing the Original (English) text in Column A versus automated translated text (= Google Translate) in Column B and update the final text in column C, which is the main column of the final text that would go into the website.
Update the page Content Status (column C and if necessary column D as applicable - as this helps you to keep track of the teamwork and progress)
- Column E is automatically updated as soon as enter the translation texts in the respective Google Sheets for the site pages.
- NOTE: If you are NOT USING Google Spreadsheets for translations (i.e., you are using other translation routes for directly updating your language version on the site), please provide the translated page Title for creating the menus (for assistance, please email: translation@shrimataji.org)

A-i) Translating YouTube Title & Description text - In order that the image caption text below YouTube videos display properly within the site and also the Titles and Descriptions of the video text appear correctly within the respective YouTube language version channel, please follow the below instructions;

Make a copy of the below Google Sheets on your local drive and translate the texts in the columns "B" & "C" in your local language. After translating these texts, please send it to radoslaw.oska@gmail.com for updates on the YouTube channel.

A-ii)Translating PDF's linked on the site - Please download (or make a copy on your G-drive) for the following documents (either the Pdf or the Word doc) and translate them into your local languages - https://drive.google.com/drive/folders/1_AaOXevwJUpjCQlKpmFGZwmIh-nZOZ85?usp=drive_link

Note: To keep the actual main style of the document (and aligned to the website text-font-style), the only important point is that those doing the actual Word-Document translations should install the font (as provided on the FONT folder on G-drive) on their own computer before working on these Word documents.

B) Using the entire site - i) printouts or ii) transcriptions -

Printout of the complete site as pdf - Site Download.pdf - Google Drive
Transcription of site pages under all the menus and sub-menu as Google-Docs folder [Master EN pages] - Master EN pages - ShriMataji.org - Google Drive

C) Online translation using Google website link - Google Translate will translate the entire English website to the targeted language. Translators can use any other options that best suit an online translation in their regional language.

#2) Setup & Updating Site

I) Updating content on WordPress site (for support contact technical team: mayankyogi@gmail.com).

1. The entire translation in done on the test site link - https://shrimataji.org/test/ (remember the general users only see the PROD site link https://shrimataji.org/)
2. Each language version is set up as a mirror (/duplicate) of the EN pages under the respective language heading in WordPress (if you haven’t found your language version on the test site or need assistance, please email: mayankyogi@gmail.com).
3. Use your login and password as provided by mayankyogi@gmail.com to perform the backend editing. (see video: - Login & Initial Checks - (YouTube).
  - IMPORTANT: Make sure that you are editing only on your language version on the test site. To do this you will need to check the following -
    1. Ensure that the language prefix code on the Dashboard link is set to your language code i.e., https://shrimataji.org/test/wp-admin/edit.php?post_type=page&lang=xx where xx=language code (please refer to the Settings Tab on the Google Sheet where all the language codes are listed in column E).
      - To avoid errors, it is advisable to set the WordPress editing dashboard only to your language version flag. Please see video: - Setting up language version for editing - (YouTube).
    2. Ensure that the actual website link you are editing matches your language version, for e.g. https://shrimataji.org/test/xx/a-noble-inheritance/?fl_builder&fl_builder_ui.
  - You may also want to explore some of the basic editing features on this WordPress site, especially the Beaver Builder tool which has some interesting functionalities for quick editing purposes (see video: Basic page editing tooling on the website - (YouTube).
4. Update the translation of the entire website content by using the "copy and paste as plain text"* method for each content section to your language version of the test site.

*Note: For the text of the quotes, please make sure to use the "paste as plain text" between the two codes within [], i.e, su_quote and /su_quote (see video:- Troubleshooting Quotes (YouTube)). Only then will the quotes appear correctly on the WordPress pages. Please do not add any pre/post "" quote characters to the quoted text.

- - You will find some useful details on the short video (see video: Manual Method Refined - (YouTube) for editing all pages (except Home Page*) using the Beaver Builder editor (as described in the video tutorial).

IA) For editing image captions for local language translation -

- - #a) Download all images-with-caption from the G-drive folder - List of all Images_with_Caption (note that there are in total 31 images with the prefix - Xx) on your local Desktop.
  - #b) IMPORTANT: Change the prefix from Xx to your local language prefix (for example bn, zh, etc.)
  - #c) Use the "Early Life" page of your language version from the WordPress editor to upload all the images-with-caption (which you have saved with your language prefix as described above) - you need to do this within the Beaver Builder editor by double-clicking the image at the bottom of the page and following the instructions in the video-link: (see video: Image captions Uploading and Editing).
    - Use the link - X_Image Captions (ref_only) to find the reference of the EN original text caption to translate. You would need to copy this entire Tab-sheet into your language specific Google Sheet.

IB) For embedding language-version-graphic images such as Meditation Man and Chakra Charts -

#a) Download all Graphic Images (Meditation Man & Chakra Charts): to your local desktop (note: please refer to section #3) Graphics on how to create (/request team for) the site graphic images).
#b) IMPORTANT: Check (/add if necessary) the prefix of your local language (for example bn, zh, etc.) before the name of the image (so that it is uniquely identifiable from other language images).
- note: use the following Meditation Man and Chakra Charts links-image reference - Graphic Charts with respective EN links for tracking the corresponding page links to image names.
#c) Use the instructions below -

1. - Meditation Man - (see video: https://youtu.be/smALdCKW4mY)
  - Chakra Chart - (see video: https://youtu.be/Yo9cKCTfOLU)

IC) Guided self-realization videos with Shri Mataji: an additional point for the language version of the EN page "Experience-your-self-realization" is to consider the possibility (in most cases this may not be necessary as EN is well understood in many regions) of replacing the current EN video: https://youtu.be/16KZE6xkDYA with a version that already has a recorded synchronised live translation of Shri Mataji's instructions for the Self-Realization session in the native language. Please contact radoslaw.oska@gmail.com if you need assistance with this. . Note: For some language versions, this may not be possible, and consideration could be given to having a native language voice-over before each of the guided meditation phrases spoken by Shri Mataji.

Also, as with all other videos on the site, you would need to provide a front and back cover. Please refer to the link - Front and End Title Cover for site Video

Once you have created the video in mp4 format, please send it to @Mayank Kumar and he will arrange for it to be uploaded to the website's youtube channel and send you the appropriate link to embed in the Experience Your Self-Realisation page for your respective languages. For assistance contact: translation@shrimataji.org

ID) *For the HOMEPAGE only: please send (*either via the excel/Google Docs/text files) the translated content to mayankyogi@gmail.com, who will update the Homepage for you.

Once you have finished updating the content, please proceed as follows;

Review the entire content for correctness and suitability for local languages.
Manually change the link referrals (Slug) of the targeted language (this needs to be done under the Quick Edit tab, please see video: Changing Slugs for Webpages - YouTube.
- Once you have finished manually changing all the link references, you can request the technical team (mayankyogi@gmail.com) to create the top menu structure. For this, you will also need to send the completed Google sheet with all titles that are updated on the Content Status tab (Sample Content Status on Google Sheets).
  - Note: If you are not using the Excel spreadsheet as your preferred method of translation, as explained in point I-A), please send a copy of the Content Status page on the excel sheet to mayankyogi@gmail.com.

II) Other relevant points

Please refer to section #3) Graphics to understand how to create graphic images with embedded text. In case you need assistance or support here, please email - translation@shrimataji.org
In case your language version requires a non-Latin script for the site Header & Footer logo, please refer to point #4) Logos

Note: The work on subtitling of videos on the site can be done in parallel as explained in #5) Video Subtitling and does interfere with the test site migration to PROD.

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III) Request to migrate the site from Test to PROD (User site)

Once all the above tasks in this section have been completed, the following items need to be checked thoroughly as outlined in #1) Translation checklist #2) Site Migration Checklist

When you have marked all items in the above lists as completed, please send an email to mayankyogi@gmail.com to migrate the test site to PROD.

#3) Graphics

Creation of graphic images for the language version

The language version graphic images can be created either #1) Manually or #2) Automatic generation of graphic files as describe below.

In either case, you would first need to translate the English text embedded in the graphic images into your local version on the following Google Sheets (the reference links below point to the Sample Google Sheet, please use your local language version of Google Sheets) -
1. Meditation Man (MM) - Sample Sheet Meditation Man (update the translated text under the columns headlined Reviewed Manual, i.e. cells E5:F13)
2. Chakra Charts (CC) - Sample Sheet Chakra Chart (update the translated text under the columns headlined Reviewed Manual, i.e. cells C4:C8, G13:I19, H20:H21, and D23:D27)

#1) Manually

Based on your Google Sheet translation you can use the master bank templates (see Google Drive folder: BLANK TEMPLATES_LINKS_Meditaion Man & Chakra Chart) and the website graphic-image design guideline (see pdf: Style Guide Document for Graphic Image.pdf) to generate your graphic files. Please use the EN final graphic files (MM+CC) as reference for correctly placing the translated graphic text in the respective blank graphic files.

#2) Automatic generation of graphic files with embedded language version text.

In case you do not have the possibility to generate the graphic files manually, please send the Google Sheets for MM+CC with the translated text in the Reviewed (Manual) column to translation@shrimataji.org.

#4) Logos

Header and Footer logo (If you require graphic assistance in adapting the logos, please email translation@shrimataji.org).

For non-latin languages only - can adapt the Header and Footer logo using the Style Guide (new) - https://drive.google.com/file/d/1RtCC8e6ekVu563gWPl44erKSDxrjSgyb/view?usp=drive_link

Logo Dimensions

Top logo - 150px x 53px
Footer logo - 282px x 100px

(or in those ratios)

Logo Format - please submit the logos in SVG format with a transparent background to mayankyogi@gmail.com

#5) Video Subtitling

Message from Radoslaw: (Contact - radoslaw.oska@gmail.com)

In the Google Drive Folder, you will find English subtitles for the videos hosted on the ShriMataji.org website. There are 2 sub-folder:
#1) Priority 1 (videos containing only Shri Mataji's talks)
#2) Priority 2 (all the remaining videos on the site)
Each folder contains subtitles in the .vtt format.

Reviewing English Subtitles
Before starting your translation, I strongly recommend reviewing the English subtitles by watching the corresponding videos. This will help ensure the accuracy and context of the subtitles.

You can access the videos via this list: Video List on Google Sheets.

How to Translate Subtitles
There are two methods you can use to translate the subtitles:

1. Using an App or Online Tool (Easy Method)
You can use tools like Subtitle Edit Online to translate the subtitles easily. This tool allows you to open the .vtt files, replace the English text with the translated text (also from Google Translator), and save the updated file.

2. Manual Editing (Advanced Method)
If you're comfortable with text editors, you can open the .vtt files in any plain-text editor (e.g., Notepad, Sublime Text, or VS Code) and replace the English text with your translation.

Important:

Ensure the structure of the file (timestamps, tags, etc.) remains unchanged.
Do not modify the file names.

Submitting Translated Subtitles
Once you’ve finished translating, i.e. Priotity-1 (first) and then Priotity-2, please send the updated .vtt files back to me (radoslaw.oska@gmail.com) respectively. Ensure that the file names remain exactly as they were originally.

Note on Video Subtitling and Site Translation
Subtitling is an ongoing process and does not impact the completion or launch of the ShriMataji.org website. Specifically, the translation of subtitles is independent of the migration of the fully completed and published test site to the production (PROD) site.

Appendix

I) STANDARDIZED Text-defaults as used in the site text font style guide - SMORG_StyleGuide_17feb.pdf page 10 (https://drive.google.com/file/d/1RtCC8e6ekVu563gWPl44erKSDxrjSgyb/view?usp=drive_link) and cross-check the following values in the text editor -

Title 1 (H1) - 32px

Subt-Title 2 (H2) - 24px

Quote of Shri Mataji (Paragraph) - 16px

Head text/1st paratext (H4) - 16px

General text (Paragraph) - 16px

Quotes of other persons (H5) - 10px [Name of person right aligned]

Video - adjust spacing under Advanced Tab - 50px (before + after)

Caption text for - should be done using the Caption field which has the preset site text font style

II) Site Fontstyle Guide - https://drive.google.com/file/d/1LmaLbYppwQ1Rt28zuqgxecUluWgY4Crs/view?usp=sharing

III) Graphic images text font styles: https://drive.google.com/file/d/1xbNrNLYRcsrnlQ0-3sZuNniu4JYDwMlM/view?usp=sharing

IV) Style guide folder for ShriMataji.org - https://drive.google.com/drive/folders/18NLrjjZNk9C4EQp1Ca0m6glvkFq3klFr

Note: The completion of Tasks #1, #2, #3 and #4 (only if applicable) will conclude the language translation work on the test site. Task #5) Video subtitling, can continue in parallel, even after the language version test site has been migrated to the PROD site.

Section II

Video Tutorials

Important documents

I ) Documents pertaining to translation process -

(please note that option 1 is a recommended translation method for the website based on the experience of other translators. Options 2 or 3 may be used as appropriate and in such cases it is important to provide the information in points 1) i-iii as indicated below).

Translation process using excel sheet template: Sample ShriMataji.org translation - automated - Google Sheets (please make a copy to your local G-Drive folder for editing purposes. If you have already received a copy of this spreadsheet for your local language translation in a previous communication, please use that spreadsheet).
- Note: ONLY If you are not using this sample Excel spreadsheet as your preferred translation method, please provide the following information which is needed to complete the site in the language translation version -
  - i) Menu Titles: Please update column E "Translated title for menu" in the Google Sheet Content Status and send it to mayankyogi@gmail.com
  - ii) Meditation Man graphic texts in local language: Please update the Google Sheet Meditation Man
  - iii) Chakra Chart graphic texts in local language: Please update the Google Sheet Chakra Chart
    - Note: for points ii) and iii) - If you need further assistance in creating these graphic files, please send these completed Google Sheets to translation@shrimataji.org
Google-Docs folder of the Master EN pages: mapping the site pages under all the menu’s and sub-menu - Master EN pages - ShriMataji.org - Google Drive
Printout of the complete site as pdf - Site Download.pdf - Google Drive

II) Other documents

Please use the following Google Doc link to track ongoing changes (post 21.3.23) to the EN content pages that are not mapped to either the Excel sheet or the Google Doc folder - ShriMataji.org - tracking content change (post 21.3.2023) - Google Docs
Once all major translation tasks have been completed, the Translation Checklist - Google Sheets can be used for a final site review and confirmation of task completion to the website team for migration of the test site to PRODUCTION (end user site).
Please use the following Google Doc link - Front and End Title Cover for site Video if you need to create a Front and End Title Cover for a video in a specific native language.

Error reporting

FAQ

How does one translate the site

1. - See Section I

What is needed for the site translation (do I need special skills)

- - Generally speaking one does not need specific skills for this task as such. Here are some useful guidelines -
    1. You should be well conversant in English and the language version for which you are doing the site translation.
    2. Some general knowledge of Excel and Word-doc (basically the ability to "copy" and "paste as plain text").
    3. Good time management - usually it takes about 5-10 minutes per page to update the translation to the WordPress site (using simple "copy" from Google-Sheet & "paste as plain text" within Beaver Builder, replacing the respective English text with the corresponding language version text), once someone gets used to the process.
How to correctly display text within quotes - each quote text should be inserted ("paste as plain text") within the shortcode: (su_quote)The quote goes here(/su_quote)
- Note: There are different quote styles (i.e., Shri Mataji's quotes vs. others) already predefined in the site's font style within the Beaver Builder tool, which will be automatically applied if you follow the above process.
How to upload a PDF and create a link - first create your translated pdf files. Upload these pdf files into your language media library. Once uploaded you can find the File URL: link when you click the respective pdf-icon in the media library. Use this link on the page where the pdf should appear. See video tutorial - https://youtu.be/hPM5hlurAbQ
How to make subscripts: If you had to make something as subscript you could use the <sub> tag in HTML mode. So 1b would become 1<sub>b</sub> as an example.
How do I edit image captions and upload language version Graphic Images for local language translation?
- Please see Section #2) Setup and Updating Site items -
  - IA) For editing image captions for local language translation
  - IB) For embedding language version graphic images such as Meditation Man and Chakra Charts

Whom do I contact when I need help or have questions

- Technical questions - mayankyogi@gmail.com
- General questions and support - translation@shrimataji.org
- Video subtitling - radoslaw.oska@gmail.com
- Site Font-style guide - lrgraphiste@gmail.com
- SEO optimisation for local languages - jomibo@gmail.com
- Language translation documentations -
  - Excel spreadsheet - gennadiimail@gmail.com
  - Google Docs - jomibo@gmail.com

Section III

Update II (last update: 31.08.24)

There are a few important updates that have been made based on feedback received so far under different sections of the Translation Guidelines. The most important changes are highlighted below;

Graphic image creation - please see new details provided under Section I #3) Graphics.
Image update -
For uploading the graphics on the site, please see details provided under Section I #2) Setup and Updating Site, sub-section IB) For embedding language-version-graphic images such as Meditation Man and Chakra Charts (please note: that from now on all images, including graphic images with language translations, should be saved on the language media page with the appropriate language prefix, as instructed in the relevant sections)
HOME page - can only be done by the website technical team on the final PROD site. Please send your final revised copy to mayankyogi@gmail.com
Site Style Guide (Fonts, Graphic-Image etc.) updated in the Appendix section
Translation Checklist (updated) - https://docs.google.com/spreadsheets/d/1iNV64VM6fnSKtzWUpOgWookHkpkgy_w7C87VoD6LwLM/edit?usp=drive_link
Migration Checklist (updated) - https://docs.google.com/spreadsheets/d/1YnWl8eYHV6SGImXUVcA3p-BSudkY6f--j6ZN-U3Dsts/edit?usp=drive_link
Updated: ShriMataji.org - tracking content change (post 21.3.2023) - Google Docs - (please note: that this sheet should be re-checked before publishing your language version, as new updates are made on a regular basis.)
MVO Option - applicable only for languages that wish to publish a minimum version of the site for their 1st release before 31.4.2025
Langauge Name-Logo (in-case of Non-Latin): List of Language Display - Google Sheets
Migration-Publishing Schedule: Migration_Publishing Schedule - Google Sheets

Optional

Displaying country specific Public Programs via YouTube Playlist on the regional link of https://shrimataji.org/test/public-programs/xx (xx = the language version of Public Program page) - If this option is applicable (only possible where Shri Mataji's public visit to the country have been recorded and available as YouTube video/playlist on the Amruta link) for your language version -
1. Select the country filter on the link - Country Specific: Public Program Links using filters on Amruta and copy the YouTube Playlist that displays on the search result.
2. Enter a suitable text (using heading 2), for example: "Watch Shri Mataji's Public Programs and visit to [country]. Note: this text should be below the Google-Filters, see for example: https://shrimataji.org/test/mr/त्यांचे-सार्वजनिक-कार्यक/
3. In Beaver Builder text editor, go to the Text tab and use the following embedding code;
  1. Paste: (embedyt) https://www.youtube.com/embed?listType=playlist&list=Your YouTube Playlist Code=gallery(/embedyt)
    - NOTE: for the actual code you would need to replace () with []
  2. Replace: Your YouTube Playlist Code from the actual youtube playlist link (see video: Embedding-YouTube Playlist code)

Press section - is entirely optional and if used should preferably be re-designed to suit regional requirements. Note: Please use your local press email contact (if any) for inclusion in this section.
Online Events - is entirely optional and can be introduced in a future release of the regional version with regional online events.

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Update I (as pdf) 03/24 - https://drive.google.com/file/d/1YCdLVqekDDWzAUb3gDd8m07YgkHsRzBd/view?usp=sharing

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